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New pay slips requirements from April 2019

Nov 20, 2018

New payslip requirements are set to come into force, requiring itemised calculations for variable rates of pay and hours worked.  Alongside, the requirement for payslips will be extended to include workers, not just employees.  Gina McCadden, Employment Solicitor, explains these changes in more detail.

The amendments to the 1996 Employment Rights Act will come into force on April 6 2019.  From that date, employees and workers, including those under casual or zero hours contracts, must receive correctly detailed written, printed or electronic payslips.

Pay slip inclusions

From April 6 2019, the following details must be included in pay slips:

  • the amount of gross wages or salary
  • for any part that varies according to time worked, the total number of hours worked and the rate of pay, either as a single aggregate figure or separately for each type of work or rate of pay
  • the amounts of any deductions and what they relate to 
  • the net amount of wages or salary payable
  • if paid in parts, the amount and payment method for each part.

The greater detail is designed to help employees understand their pay and ensure they are being paid correctly.  By doing so, it will become more transparent if an employer is not meeting their obligations regarding National Minimum Wage, National Living Wage regulations and holiday pay.

For some employers, new payroll procedures and alternative software may be needed to satisfy the new requirements.  A more complex question for many employers will be whether someone is an employee, a worker or a self-employed contractor. 

Employment status

Many organisations do not recognise that even where someone is not an employee, they may still be categorised as a ‘worker’ and be entitled to certain rights such as the National Minimum Wage, paid holiday and sick leave. 

The boundaries as to who is a worker and who is self-employed are increasingly difficult to clarify following high-profile cases involving Uber and other so-called gig economy companies, with individuals winning the right to be treated as a worker, rather than a self-employed contractor. 

“Many employers are not meeting legal minimum requirements because they do not understand their employment law obligations when it comes to workers,” explains Gina.  “The distinctions between an employee, a worker and a self-employed contractor may not be clear for some organisations; we have worked with many employers across Hampshire defining their workforce to ensure they are complying with the necessary regulations and reducing the risk of future tribunal claims against them.  If an employer is in any doubt about the status of their workforce, we would recommend they seek legal advice before proceeding with the regulations regarding pay slips.”

You can contact Gina or the Employment team with any questions regarding the changes to pay slips or to discuss employment status on 02380 717717 or email georginamccadden@warnergoodman.co.uk.

ENDS

This is for information purposes only and is no substitute for, and should not be interpreted as, legal advice.  All content was correct at the time of publishing and we cannot be held responsible for any changes that may invalidate this article.